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Africa's #1 Payroll Management Software Payroll Software

The Best Online HR & Payroll Management Software

Managing payroll and human resources doesn’t have to be a hassle. Introducing WinguPay Payroll, the most comprehensive Payroll and HR Management System designed specifically for African businesses. With our web-based HR and payroll management software, you can automate your payroll processing, track employee records, and ensure compliance with the latest Kenya PAYE, NSSF and the SHIF rates.

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Why Choose WinguPay Payroll Software?

We understand the unique challenges Kenyan businesses face when it comes to payroll and HR management. Our solution offers a seamless, user-friendly experience, combining affordability and advanced features to make your business operations run smoothly.

Key Features:

  • Leave and Absence Management

    Manage employee leave, sick days, and absences effortlessly. WinguPay provides a streamlined process for both employees and managers to apply for, approve, and track leave requests.

  • Employee Self-Service Portal

    Empower your employees with access to their own Employee Portal, where they can view their pay slips, apply for leave, and update their personal information, all from one place.

  • Automated Compliance Updates

    Staying compliant with Kenya’s ever-changing labor laws and regulations is easy with WinguPay. Our system is regularly updated to reflect changes in tax laws, making sure your payroll processing is always in line with the latest Kenya statutory requirements.

  • Flexible and Scalable

    Whether you're managing a team of 10 or 1,000, WinguPay Payroll is scalable to fit your business needs. It's perfect for startups, SMEs, and large enterprises alike, offering flexibility to grow with your business.

  • Comprehensive Reporting

    Generate detailed reports on payroll summaries, employee performance, leave balances, and statutory deductions with just a few clicks. Our system offers customizable reports to give you insights that help in decision-making.

  • Accurate Payroll Processing

    Our payroll system automatically calculates salaries, taxes, and statutory deductions according to the most recent Kenya PAYE, SHIF, NSSF, and the new SHIF rates. This eliminates errors and ensures timely payments to employees and statutory bodies.

  • Affordable Subscription Plans

    We believe in delivering value. Our cost-effective payroll system offers a range of subscription plans designed to meet the financial capabilities of businesses of all sizes. Get the best-in-class features without breaking the bank.

  • Cloud-Based Solution

    Access your winguPay payroll and HR data from anywhere, at any time, on any device. Our SaaS payroll solution runs entirely in the cloud, meaning there’s no need for costly infrastructure. All you need is an internet connection to manage your payroll and HR functions seamlessly.

  • Seamless Integration

    WinguPay Payroll integrates with popular accounting systems, banks, and other enterprise tools, making it easy to synchronize your payroll data across multiple platforms.

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Statutory Remittance Files Payroll Software - Statutory Remittance
We have integrated WinguPay with all the required statutory remittance integration files required by various regulatory authorities such as KRA, SHIF, NSSF, and NITA.
Payroll Software KRA

KRA's iTax PAYE Integration

The WinguPay Payroll software also integrates to KRA's iTax system by producing the required iTax P10 file that is remitted on a monthly basis.

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Payroll Software SHIF

NHIF By-Product Integration

WinguPay Payroll also integrates to SHIF by generating employers monthly payroll byproducts to SHIF via the online Byproduct system.

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Payroll Software NSSF

NSSF Payroll Template

WinguPay Payroll will also generate the monthly NSSF Payroll Template in the required format by the SF24 Management system from the NSSF e-Service Portal.

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Payroll Software PAYE Tax Calculator

PAYE Tax Calculator

WinguPay Payroll also has a utility PAYE Tax Calculator tool that will show you how to calculate tax payable on taxable salaries in Kenya as per the KRA iTax Calculation guidelines.

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Integrations

Our Robust Solutions Integrate wih Powerful Tools...

Software integrations make it possible for your present information systems, gadgets, and applications to interact freely with other corporate systems, enhancing interoperability.

Key Advantages:

  • Increased productivity

    Integration enables you to save the time spent on repetitive tasks and minimizes errors, helping you boost business efficiency.

  • Better management and analysis

    System integration enables you to gain a comprehensive knowledge of how well your company is performing and to make informed decisions about its future growth.

  • Multi-User, Multi-Company, Multi-Currency
  • Integrates with Dynamics NAV, Sage Pastel & QuickBooks
  • Integrates with iTax, NSSF, SHIF, NITA
  • Integrates with MPESA, Airtel Money, Pesalink
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Key Payroll Modules

Built-In Advanced Modules

WinguPay Payroll comes with several built-in modules...

Leave Administration

WinguPay Payroll comes with an employee leave management module that allows uses to apply for leave from their Employee Self-Service Portal (ESS) which is enabled with email notificaton to both Leave Admins and Staff.

The Leave Administration module also has a definable workflow where the system Admins can determine escalation levels and Leave Authorizers as well as set notification settings and conditions.

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Personnel HR Data

Personnel information such as Next of Kin Details, Careers and Employment History as well as Academic Qualifications can be managed on the Personnel Management Module.

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Employee Self Service Portal (ESS)

WinguPay Payroll comes with a built-in Employee Self Service Portal (also known as a Staff Care Portal) that allows staff to view reports such as lifetime Payslips and P9's, Apply for Annual and Other types of Leave, as well as Salary Advances and Loans.'

Notifications from Admins regarding their application status as well as other correspondence can also be relayed through the Employee Self Service Portal.

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Advanced Reports

Extensive Summary Reports to give you beter Anayitics Data...

WinguPay Payroll gives you advanced reporting tools that are filterable and can retrieve data from previous periods without having to roll-back from backups and restore data.

  • Fully Customizeable

    The reports are fully customizable and can represent data from multiple source tables in one sheet.

  • Different Export Formats

    Reports can be exported into multiple formats such as PDF, Excel, Word, CSV, TXT...

Features

WinguPay Payroll has all The Features you Need

Payroll professionals can accomplish compliance and efficiency by utilizing payroll software technologies. Therefore, it is crucial for businesses to guarantee that their payroll technologies are operating at their peak efficiency. The WinguApps Payroll has extensive features to facilitate these neeeds.

Advanced Reports and Analytics

WinguPay Payroll uses SAP's Crystal Reporting tools to deliver powerful analytical reports from a collection of various related data from the payroll database.

WinguPay Payroll comes with standard reports but additional customized reports can be in corporate for company specific use cases.

Included standard reports...
  • ALL Stattutory Reports (PAYE, NSSF, SHIF, P9's, P10's, P11's, NITA)
  • Payslips
  • Payroll Reconcilliation reports
  • Payroll Coinage Analysis
  • Payroll Control Totals and Company Totals
  • Summaries by Branch, Department, Cost Center, Payroll Category, and Employee Types
  • Employee Leave and Loan Schedules
  • Payroll Audit Trails
  • Payment Lists (Bank, Cash, Cheque, MPESA)
  • Company Statictics (Organisation Structure, Job Posts and Vaccancies, Employee Distributoin and more...)

Payroll Batches

The WinguPay Payroll as a unique feature that not only allows for faster payroll processing for large numbers of staff, but also facilitates delegation and gives more accountability. Adjustments made to a monthly payroll can be controlled and tracked using detailed batch analysis reports. Different approval levels can be assigned to batches to give senior management more authority, control, and transparency when approving monthly payroll adjustments. The workload of preparing the monthly payroll can be distributed to several system users though different payroll batches speeding up payroll preparation tasks and at the same time improving accuracy and offering accountability.

Data Export and Import

ALL monthly statutory remittance files can be exported from the WinguApps Payroll. These include the iTax PAYE file as well as the SHIF/SHA Upload Template files respectively. These files come in ready-to-import format and can be directly imported into the online portals without any additional adjustments reducing the likelihood of double entry errors.

Monthly / Weekly Payroll

Whether it's Permanent or Contract staffs that are paid on a monthly basis or weekly casuals, the WinguApps Payroll will handle both payroll types. The WinguApps Payroll has a module for weekly casuals and provides separate reports and analysis for casuals, contract, and permanent staff.

Online Leave Administration

Members of staff can login to their staff care employee self-service portals and apply for annual or other types of leave and will be restricted to their leave days as per their leave schedule. Leave administrators and staff also receive email notifications based on the actions taken against their leave applications.

Employee Self Service Portal (ESS)

Employees can login to their self care portals using their staff ID's and unique passwords, and access their lifetime Payslips, P9's, and personal information details through the WinguApps Payroll Employe Self Service Portal. They may also apply for Leave, Loans, and Salary Advances.

Multi-User Roles

WinguPay Payroll can accommodate different roles for different users. The security module allows for Read-only, Update Only, Delete Only, and Full-Access right to be assigned to different user groups (Roles) of which system users can be assigned to and perform different functions from the various modules on the WinguApps Payroll.

Salary Disbursements

WinguPay Payroll has the capability of administering payroll signatories who can remotely authorize and approve salary disbursements. Salaries can be disbursed through various channels such as direct bank transfers using Pesalink, MPESA, and Airtel Money payment methods.'

Unlimited User-Defined Parameters

WinguPay Payroll has unlimited definable earnings, deductions, loans, and savings parameters. The WinguApps Payroll is capable of handling overtime, advances, loans (with reducing balances), savings, pension contributions, voluntary contributions, personal and insurance reliefs, non-cash benefits and much more.

Biometrics Integration

WinguPay Payroll seamlessly integrates to ALL ZKTeko biometric devices and will automatically download all time and attendance sheets from biometric devices distributed across an offices local network. The WinguApps payroll can then generate attendance sheets and calculate overtime hours based on the data collected from biometric and time attendance devices.

Employee Mass Data Implementation

To speed up implementation, the WinguApps Payroll can generate a compatible excel-format template where mass employee data import functions can be carried out during initial data implementation or when a company merger occurs bringing in a large influx of new employees.

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Why WinguApps is the Best Payroll SaaS in Kenya:

  • Trusted by 120+ Companies: With over 3,000 employees processed through our platform, WinguPay is trusted by businesses across Kenya and Africa.
  • Expert Support: Our dedicated customer support team is always available to help with onboarding, system usage, and technical support, ensuring a smooth transition to our platform.
  • Built for Kenyan Businesses: We’ve tailored our payroll and HR system specifically for Kenyan labor laws and practices, making it the perfect solution for local businesses.

  • WinguPay Payroll Software Subscriptions

    50+

    Subscriptions
  • WinguPay Payroll Software Projects

    155+

    Succesfull Projects
  • WinguPay Payroll Software Support Staff

    15+

    Support Staff
  • WinguPay Payroll Software Customer Satisfaction

    99%

    Customer Satisfaction
Advantages of Cloud SaaS WinguPay Payroll Software Advantages of Cloud SaaS

How WinguPay Payroll Works:

  • 1. Sign Up: Choose the subscription plan that best suits your business size and needs.
  • 2. Set Up: Our team will guide you through setting up your payroll and employee records.
  • 3. Automate: Sit back and let WinguPay handle all payroll processing, from salary calculations to tax deductions, while you focus on growing your business.
  • 4. Scale: As your business grows, you can easily upgrade your plan and add new features to accommodate more employees.

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  • WinguPay Payroll Software Ease of Access
    Ease of Access

    Payroll professionals may continue to ensure that their operations are unaffected no matter where they are working from

  • WinguPay Payroll Software High Scalability
    High Scalability

    Users may quickly address everchanging demands by scaling up or scaling down resources thanks to the flexibility and fluidity of the cloud infrastructure.

  • WinguPay Payroll Software Automated Data Backups
    Automated Data Backups

    Disaster recovery is more easier and less risky with cloud technology's real-time patch updates and data backup integration.


FAQ

Frequently Asked Questions

Typical questions HR professionals or accountants ask when running the payroll at the end of the month...

What is WinguPay payroll management software?

WinguPay Payroll management software is a digital tool designed to automate and streamline the process of managing employee compensation. It helps businesses handle various payroll tasks, including calculating wages, withholding taxes, tracking hours worked, managing benefits, and generating payslips. This software ensures compliance with tax laws and labor regulations, reduces manual errors, and often integrates with other HR and accounting systems for efficient record-keeping and reporting.

Is Excel a payroll software?

Many businesses, especially small to medium-sized enterprises, continue to use Microsoft Excel for payroll processing. Although Excel is a flexible tool, it is not equipped to manage the complexities and compliance demands of today’s payroll management.

What is the best HR software in Kenya?

WinguPay, is the most comprehensive Payroll and HR Management System designed specifically for Kenyan businesses.

How do I make payroll in Kenya?

In Kenya, effective payroll management involves several key components: first, maintaining accurate employee information; second, tracking time and attendance; third, calculating salaries and wages; fourth, managing statutory deductions; fifth, determining net pay; sixth, generating payroll reports and documentation; seventh, facilitating payroll disbursement; and finally, ensuring compliance with relevant laws and regulations. Each of these elements is crucial for an efficient and compliant payroll process.

What is the use of payroll software?

Payroll software connects with other essential business systems to guarantee that employees receive accurate and timely compensation through various methods, such as direct deposit, checks, or even MPESA. Employees usually have access to the software, allowing them to update their personal information, payment preferences, and other relevant details.

Can the payroll link with biometric time and attendance systems?

Our payroll system can seamlessly integrate with biometric time and attendance systems, allowing for accurate tracking of employee working hours. By using biometric data, such as fingerprints or facial recognition, businesses can eliminate manual entry errors and ensure that attendance records are precise. This integration streamlines the payroll process, enabling automatic calculations of wages based on actual hours worked while enhancing overall efficiency and accountability in managing employee attendance.

Can the employees access their payslips using their mobile phones?

The WinguPay payroll system is also accessible on mobile devices, allowing employees to easily view important reports such as payslips and P9 forms. This mobile accessibility enhances convenience and ensures that employees can access their financial information anytime and anywhere.

How fast can I do employee on-boarding?

The system facilitates quick and efficient employee onboarding through an Excel upload feature, allowing businesses to import employee data rapidly. This streamlined process reduces manual entry time and minimizes errors, enabling organizations to onboard new hires swiftly and effectively, ensuring they are set up for success from day one.

Can salary advance and loan applications be made through the employee self service portal?

Through the employee self-service portal, staff can submit paperless requests for leave, loans, and salary advances. This digital approach simplifies the process, allowing employees to manage their requests easily and efficiently without the need for physical paperwork. By streamlining these procedures, the portal enhances convenience for employees and helps HR teams manage approvals and documentation more effectively.

Does the payroll produce statutory upload files?

The WinguPay payroll system generates fully populated iTax PAYE upload files, NSSF Payroll Template files, SHIF upload templates, and SHIF template upload files, all formatted correctly for direct submission.

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Lite - Tier I - up to 20 Employees

KES 40,000/year

More Details
  • ESS Portal (Employee Self-Service)
  • E-Payslips
  • Leave Administration (Basic)
  • Statutory Reports: PAYE, SHIF, NSSF
  • Payment Disbursements
  • Batch Transactions
  • Email Notifications
  • Statutory File Export (PAYE, SHIF, NSSF)
  • Ticket Support
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Payroll Software Subscription Tier I

Express - Tier II - up to 50 Employees

80,000/year

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  • Everything in Tier I, plus:
  • 5 Admin/System Users
  • Custom Payroll & Statutory Reports
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Premium - Tier III - up to 250 Employees

160,000/year

More Details
  • Everything in Tier II, plus:
  • Unlimited System Users
  • Leave Administration (Advanced)
  • Custom Export Integrations
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Payroll Software Subscription Tier III

Corporate - Tier IV - up to 1000 Employees

320,000/year

More Details
  • Everything in Tier III, plus:
  • HR Analytics Dashboard
  • 24/7 + Holiday Priority Support
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Payroll Software Subscription Tier IV

Enterprise - Tier V - 1000+ Employees

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  • Everything in Tier IV, plus:
  • Unlimited Employees
  • Advanced Leave Management
  • Performance Management
  • Recruitment & Onboarding
  • Training & Development
  • Disciplinary Tracking
  • Employee Document Management
  • Custom Functions
  • Custom Export Integrations
  • Custom Links & Themes (White Label Option)
  • Dedicated Support Manager
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Payroll Software Subscription Tier V

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Make Payroll This Easy — Every Month

You’ve just seen how payroll tax works. WinguPay automates PAYE, NSSF, SHIF, LST, pensions, and payslips — accurately, compliantly, and in minutes. Whether you are in Kenya, Uganda, Tanzania, or even Malawi - dont worry, we got you!

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